A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed. This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually re-create the advanced search.
To create a smart folder in Outlook for Mac 2011, you’ll start with a search, and then create your folder. Open Outlook from the Apple dock. Place your cursor in the “Search this Folder” text box (it’s located in the top-right hand corner). Select whether your search includes a folder, subfolder, All Mail, and/or All Items. Click Advanced. Choose your search criteria. May 03, 2012 hi. I install outlook mac 2011 and it create a smart folder (flag, high, overdue) and somehow when going back to owa or outlook pc, those emails are gone.
Newer versionsOffice 2011
Save a search
- In the upper-right corner of the Outlook window, click in the search box.The Search tab appears.
- Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items
- Use the buttons on the Search tab to define your search criteria.
- To make further refinements, click Advanced and add, remove, or revise specific search criteria.
- Click Save Search.The Smart Folder for your search appears highlighted in the navigation pane.
- Type a name for the Smart Folder.
Notes:
- To edit the criteria used for a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Edit. When you're done changing the criteria or scope of the search, on the Search tab, click Save Search.
- To delete a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.
See also
Save a search
- In the upper-right corner of the Outlook window, click in the search box .The Search tab appears.
- Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items.
- On the Search tab, click Advanced, and then define your search criteria.
- On the Search tab, click Save.The Smart Folder appears in the navigation pane.
- Type a name for the Smart Folder.Notes:
- To edit the criteria used for a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Edit. When you are done changing the criteria or scope of the search, on the Search tab, click Save.
- To delete a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.
See also
Topics Map > Features and Functionality > Client Capabilities > Desktop
This document will provide instructions on how to use the search function within Outlook for Mac.
Finding an E-mail
Using the quick search to search current folder
![Smart Smart](https://images.techhive.com/images/idge/imported/article/ctw/2014/05/15/everything_you_need_to_use_smart_folders-100388793-orig.png)
- Locate the quick search bar in the upper right of Outlook
- Type the word you wish to use to search by then select the category from the drop down
- Your results will appear based off what you searched for.
- Click the x in the search bar to clear your search.
Using the full search options
![Hide smart folders outlook mac 2016 Hide smart folders outlook mac 2016](http://www.office.mvps.org/Images/smart_folder/basics.gif)
If you want to refine your search even more, you have the option of changing search criteria.
- To do so, click the search bar in the upper right. You will see another option called 'Search' added to your tools. From here you can:
- Select Subfolders , All Mailboxes, or All Outlook Items to specify where you want the search to look.
- Search for Attachments, Subjects, who you received the e-mail from or who you sent it to along with when it was sent or received.
Notes:
- If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab.
- An Outlook search includes the file names of attachments but not the text inside attachments.
- To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders.
- Further search resources can be viewed on Microsoft's support pages.
Keywords: | office 365 0365 microsoft o365 outlook 2016 2019 subscription for mac apple search find item email instant quick find folder message itemSuggest keywords | Doc ID: | 45292 |
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Owner: | Ara M. | Group: | Office 365 |
Created: | 2014-11-25 16:31 CDT | Updated: | 2019-08-13 15:33 CDT |
Sites: | DoIT Help Desk, DoIT Tech Store, Office 365 | ||
Feedback: | 1513CommentSuggest a new document |